• Travel Commissioner
• Associate Travel Commissioner
• Secretary
• Treasurer

1. The Travel Program shall comply with the guidelines as set forth by the Virginia Youth Soccer Travel Program ("VYSA") as they appear under the heading of "Membership; Removal and Discipline"; a copy of which is attached hereto and made a part hereof.  
   
2. The Board shall have the authority, by two-third (2/3) secret ballot, to remove any member of the Board whose conduct or achievement are not in keeping with the policies or best interests of the Travel Program.  The member in question will be given written notification of the time and place of the removal action and be given the opportunity to speak before the Board prior to the vote to remove.  
   
3. Any member of the Board who fails to attend two (2) consecutive regular meetings of the Board without reasonable cause may be suspended pending review for removal. Suspension means the member does not have voting rights. 
    
4. In the event of the death, resignation or removal of a board member, his/her successor shall be selected by the remaining board members and shall serve for the un-expired term of his/her predecessor except in the case of Team Representative Directors who shall be chosen by the members of that team.  

1. Coaching Committee
2. Field, Equipment & Maintenance Committee
3. Tryout Committee

• Formulate and amend matters of general policy by means of written policy statements.
• Make the final decision with regard to disciplinary actions.
• Insure team members and players are abiding by the rules of the game as directed by FIFA.
• Insure team members and players are abiding by the rules of good conduct and good sportsmanship as outlined by the USSF, VYSA and affiliated leagues.
• Insure team members and players are fully cognizant of Travel Program policies and procedures and are abiding by those policies and procedures.

• Presiding over all General Membership, Advisory Board and Executive Committee meetings.
• Appointing standing committee chairpersons and their members.
• Directing the formation of and appointing the chairperson for ad hoc committees and their members as deemed necessary to advance the work of the club.
• Administering of all affairs of the Travel Program subject to the direction of the membership and the RSC Board of Directors.

• Performing all duties of the Travel Commissioner in the event of absence of the Commissioner.
• Assisting the Travel Commissioner as directed.
• Performing other duties as may be directed by the Travel Commissioner, Executive Committee, Advisory Board, or RSC Board of Directors.

• Recording the minutes and proceedings of all such meetings as a permanent record.
• Preparing any reports as may be required by the RSC Board of Directors or affiliated leagues.
• Maintaining the Travel Program’s Operations and Policies Manual and insuring its distribution to new members of the Advisory Board and other Travel Program members as directed.
• Performing other duties as may be directed by the Travel Commissioner, Executive Committee, Advisory Board, and the RSC Board of Directors.

• Maintaining an accurate and current record of all assets and liabilities and income and expenditures and providing such records to the Advisory Board at least monthly during the soccer seasons.
• Providing financial information to Team Managers to aid in their compliance with RSC Travel Program policies.
• Assisting the RSC Board of Directors in the preparation of all tax returns and other financial reports as required.
• Performing other duties as may be directed by the Travel Commissioner, Executive Committee or Directors.

• Acting on behalf of the Advisory Board between meetings of the Board and to reporting regularly, to each Manager, upon the disposition of matters of substance submitted to the Executive Committee.
• Discharging duties requested by the Board and also such duties that are necessary to maintain an efficient operation of the Travel Program.
• Receiving and recording standing and ad hoc committee reports and acting upon such committees’ recommendations, consistent with Policy Statements approved by the Board.
• Establishing the dates for the regular Advisory Board Meetings.
• Recommending disciplinary actions to the Board.
• Performing other duties as may be directed by the Advisory Board or as have arisen from General Membership meetings.

1. No person shall, on the grounds of race, color, national origin, sex, age, political beliefs or religious creed and no otherwise qualified handicapped individual shall, solely by reason of his handicap, be excluded from participation in, be denied the benefits of, or be subjected to discrimination under any program or activity sponsored or operated by any member of the Travel Program. 
    
2. The name of the Travel Program and the names of any members in their official capacities shall not be used for any purpose not appropriately related to the promotion of the purposes of the Travel Program.
    
3. The Travel Program may cooperate with other organizations and agencies that develop, promote, advance and administer the sport of soccer. 
    
4. The Travel Program shall be governed by the By-Laws of the RSC, and its Policies and Procedures, except when these provisions are superseded by the governing authority of the Virginia Youth Soccer Association, the United States Youth Soccer Association and FIFA all of with whom this Travel Program is affiliated. 
    
5. All members of the Travel Program shall be governed by the Policies and Procedures set forth in the Travel Program Policy Manual. Failure to comply with these policies will result in disciplinary action to include but not limited to expulsion, denial of registration and any other actions deemed appropriate by the Advisory Board. 
    
6. The Travel Program shall endeavor to assure that any otherwise qualified player shall not be deprived the opportunity to participate due to a lack of financial resources.

1. Teams who do not participate in Travel Program soccer in the Spring due to high school soccer commitments shall decide, by vote of Travel Program members on the team, prior to April 1st of each year, whether that team wishes to re-form and participate in Travel Program activities in the Fall.
2. In the event a team indicates it does intend to re-form, the Tryout Committee shall schedule a tryout session for the age division appropriate for that team.
3. In the event a high school aged team does not intend to re-form for the Fall, the Tryout Committee shall include that age group in a tryout session which shall accommodate all age groups not otherwise scheduled.
4. The Tryout Committee shall prepare a notice to be sent to all players’ parent(s) or guardian(s) registered in the Fall for those high school age groups which are being consolidated for purposes of Travel Program tryouts.  Included in the notice shall be information indicating the number of pre-registration forms received.  This notice shall be sent two (2) weeks prior to tryouts.  It is intended that this notice will advise the parent(s) or guardian(s) and players not only of the status of their tryout group but give them some idea of the manner by which teams may be formed at the end of the tryout process.
5. High school aged players shall be subject to Travel Program Policy on Playing Up (Policy Statement 003) regarding any desire to play up.
6. Team formation will be in accordance with the Travel Program Policy on Team Formation (Policy Statement Number 004).

1. The age group of the individual desiring to “play up” has sufficient numbers to form a team.
2. The individual desiring to play up is a viable candidate for the Travel Program’s first team in his/her age group as defined by VYSA.

1. By April 1st, those players wishing to “play up” must submit a written request to the Travel Program President for permission to tryout for the older age group team. Included in the request must be a justification for “playing up” and a schedule of matches in which the individual will be participating for the next 60 days.  This calendar is based on the need to schedule an opportunity for the members of the Player Placement Committee to observe the player in a competitive situation.
2. The player’s current coach, the coach of the older team and the player’s parent(s) or guardian(s) must all endorse the request with their approval or disapproval.  “Endorse” does not necessarily equate to “approve.”  (The Travel Program expects the player, his or her coach, and parents to thoroughly discuss the pros and cons of that player competing with an older age group.  The player’s current coach should be able to advise the player on how he or she can best develop. Cooperation between coaches and managers of adjacent age group teams is essential.  The Director of Coaching may take an advise and consent role in this process as well.)
3. The Travel Commissioner will convene the Player Placement Committee to consider all submitted requests.  Under no circumstances will a player be allowed to try out for an older team without permission of the Player Placement Committee.
4. Upon receipt of request(s) to play up, the Travel Program President shall obtain a written competitive assessment from the player’s current team which will serve as background information for the Committee.  This assessment shall contain such information as league level of play and results, tournament participation and results and any other achievements of the team.
5. The coach of a player’s current team and the proposed higher age group team coach should be present to allow for a fully informed evaluation of the request.  The player’s current coach and the coach of the higher age group team are key advisors to the player wishing to play up. It is always preferred that coaches be directly involved.  However, coaches are not always available, and in such cases the burden of a coach’s responsibilities falls upon the manager who is expected to involve the Director of Coaching in the process.
6. The Player Placement Committee will evaluate all petitions for exemption from the above policy before team tryouts.  The Player Placement Committee will base their decisions upon:
   • the individual’s ability to develop; and
   • the competitive ability of the teams involved.
7. Decisions of the Player Placement Committee shall be provided in writing to the petitioning parties prior to the Travel Program tryouts.  Decisions of the Player Placement Committee may be appealed to the Executive Committee of the Travel Program Advisory Board.

1. A player once permitted to play with an older team can continue to tryout for that team.  The exception to this rule is an individual who is younger than the appropriate age division, according to VYSA, of the youngest team fielded by the Travel Program (i.e., an age appropriate U9 player who is playing on the Travel Program’s U10 team when that team happens to be the youngest aged team fielded by the Travel Program cannot continue to play for that team, but must drop back into his or her age appropriate division the next year.)  Note: A younger player playing on the 2nd team in an older age group is not considered by the club to be playing up.
2. Once a player plays with his or her own age group during regular league play, permission to tryout for an older team must be again requested.  (This is not interpreted to apply to appearances as a “guest player” at tournaments.)
3. Players will not be recruited to play for an older team.
4. Younger players who try out but are not selected for an older age group team will not be penalized by their own age group team for attempting the older age group team.  (Player placement is clearly more complicated with players trying out for higher age group teams. The process becomes sequential beginning with the oldest team.)

• two club soccer coaches neither of whom can be associated with the “losing” or “receiving” teams;
• two soccer coaches not associated with the Travel Program; and
• the Director of Coaching.

1. Travel Program teams will be formed with first preference being given to players playing age appropriate as defined by the Virginia Youth Soccer Association.
2. Travel Program teams will not be formed independent of the Travel Program’s established tryout process. However, a team which has been established by a tryout process may petition for membership in the Travel Program.  A decision to permit affiliation will be made by the Executive Committee subsequent to a review of that team’s tryout process. In the event a pre-existing team is granted membership in the Travel Program, that team’s members will be subject to the Travel Program’s tryout process at the next regularly scheduled tryout.
3. Participants and their parent(s)/guardian(s) will be strongly encouraged to play on a team commensurate with their performance and evaluation.
4. The Tryout Committee will be established to:
   • evaluate returns from pre-registration;
   • discuss the feasibility of second team formation/retention; and
   • develop steps to be taken prior to the conduct of tryouts itself to fulfill the Travel Program’s objective.
5. Players who are candidates for his or her age appropriate "first" team are prohibited from playing on the first team of an older first team unless the Travel Program has already determined that the individual is a candidate for playing up in accordance with established Travel Program policy. (See Policy Statement Number 003).  [Note: A younger player playing on the 2nd team in an older age group is not considered by the club to be playing up.]
6. The Travel Commissioner and Director of Coaching will meet upon completion of tryouts and before any notification is given to participants to review the recommendations provided by the coaches/evaluators and finalize the team(s) make up with the current age group manager.  Age groups need to consider whether to meet concurrently such that if all other options are exhausted, mixed age team formation can be considered.

1. The Director of Coaching will be responsible to the Coaching Committee as provided for in the Travel Program’s Operations and Policy Manual. In addition to other duties assigned the Committee, it shall be the responsibility of the Committee to perform an annual evaluation of the Director of Coaching and the coaching program for presentation to the Advisory Board.
2. The Director of Coaching shall be a non-voting member of the Advisory Board and will absent him or herself from Board discussions and decisions relating to the Director of Coaching.
3. The Director of Coaching shall provide written evaluations of each team once each season to the manager, team coach and Coaching Committee. In the development of these evaluations it will be the responsibility of the Director of Coaching to observe practices, league play and tournament play. The Director of Coaching shall also meet with the team coach and manager at least twice during each season to discuss and assess the team coach’s current strategies and goals.
4. The Director of Coaching shall recruit and screen coaches in advance of annual tryouts and make recommendations to managers on selection of new coaches. Authority for the hiring and dismissal of coaches remains with team managers.
5. The Director of Coaching shall prepare an evaluation of each coach’s progress, techniques and strategies at the end of the season and provide this evaluation to the team manager and the Coaching Committee.
6. The Director of Coaching shall serve as the chair of the Tryout Committee and will be responsible for conducting tryouts in accordance with the Travel Program policy statements.
7. The Director of Coaching shall conduct coaching clinics or provide similar opportunities for formal instruction of team coaches.

1. United State Soccer Federation license
2. National Soccer Coaches Association of America license
3. Professional playing experience
4. College or Junior College playing experience
5. Year of RSC Travel Program coaching experience resulting in a satisfactory evaluation from the Director of Coaching
6. Recommendation of the Director of Coaching.
7. In order to maintain proficiency and provide for the continued education of Travel Program coaches, participation in one or more of the following activities at least on an annual basis so long as the coach is in the employ of the Travel Program is strongly encouraged:
   • Upgrade of previously held license
   • Acquisition of a new license
   • Participation in at least 50% of the workshops conducted by the Director of Coaching
   • Participation in (through employment or audit) a week long soccer camp
   • Other method of development approved by the Director of Coaching

1. Coaches must show courtesy and respect to their players, opposing players, game officials, parents, spectators
2. Coaches must treat all their players fairly and favoritism toward any player must be avoided
3. Coaches should not use offensive or inappropriate language in the presence of their players and shall require that their players, parents and spectators refrain from same
4. Coaches shall not threaten or attempt to intimidate a player, spectator, parent or game official and shall insure that their players do likewise
5. Coaches shall not make derogatory or critical comments about opposing players, coaches, spectators, parents or match officials and shall actively discourage their players and parents from making such remarks
6. Coaches must look out for the safety of their players at all times and bring to the attention of referees any situations that could jeopardize the safety of their players